A notary service is the official process of authenticating and legally certifying documents so they are recognized by UAE courts and government authorities.

What does a notary do?

A notary public verifies:

• Identity of signatories
• Authenticity of documents
• Voluntary signing (no coercion)
• Legal validity of agreements

In the UAE, notarization is handled by:

• Government notary public offices (courts)
• Licensed private notary services (in some emirates)

• Memorandum of Association (MOA)
• Power of Attorney (POA)
• Shareholder agreements
• Employment contracts (in some cases)
• Affidavits and declarations
• Business incorporation documents
• Property transactions

• All parties must be present or represented via POA

• Same day to 2–3 days (depending on document complexity)

• Some documents must be notarized in Arabic
• Foreign documents may require legalization first
• Certain cases require court notary (not private services)

Legal translation is the process of converting documents into Arabic (the official legal language of the UAE) by a certified translator approved by the Ministry of Justice.

Why is translation needed?

• Sometimes English + Arabic bilingual versions

• Trade licenses
• Court documents
• Contracts and agreements
• Birth/marriage certificates
• Academic certificates
• Immigration and visa documents
• Bank documents (sometimes)

• Ministry of Foreign Affairs (MOFA) attestation
• Embassy legalization (for foreign documents)

• Google or unofficial translations are NOT valid
• Errors in translation can lead to rejection of applications

Nominee services are legal administrative arrangements used in company formation where a third party is appointed to act as a shareholder, director, or manager on paper, while the actual beneficial owner retains full control of the business.

These services are commonly used in certain UAE structures, particularly where privacy, administrative convenience, or regulatory requirements are involved.

What is a Nominee Service?

A nominee is a registered representative who appears in official company documents as:

• Shareholder (Nominee Shareholder)
• Director (Nominee Director)
• Manager (Nominee Manager)

However, the nominee:

• Does not control the business
• Does not take financial benefit
• Acts only under a private legal agreement (Nominee Agreement / Declaration of Trust)

The real owner remains the Ultimate Beneficial Owner (UBO).

• Appears as legal shareholder in company documents
• Holds shares “in trust” for the real owner

• Acts as official director in corporate registry
• No operational control unless contractually defined

• Listed as company manager for licensing purposes

• Authorities require disclosure of the real beneficial owner even if nominee structures are used
• Nominee services must not be used for:
• Tax evasion
• Money laundering
• Hiding illegal activity

• Holding companies requiring privacy
• Multi-shareholder international structures
• Sensitive commercial arrangements
• Administrative requirements in specific setups

A registered agent is an officially appointed representative responsible for receiving legal, governmental, and compliance-related correspondence on behalf of a company. This service is commonly required for offshore entities and certain international corporate structures.

• Acting as the official point of contact between the company and regulatory authorities
• Receiving legal notices, government correspondence, and compliance documents
• Ensuring the company remains compliant with jurisdictional requirements
• Maintaining statutory records where applicable

• Offshore company formations
• International holding structures
• Selected cross-border corporate setups

Key benefits

Ensures continuous legal compliance and proper handling of official correspondence without requiring the owner’s physical presence.

A legal address service provides a registered official business address required for company incorporation and ongoing regulatory compliance.

• Official registered business address for licensing purposes
• Use of address in incorporation and regulatory filings
• Receiving official mail and government correspondence
• Mail handling and forwarding (depending on provider)

• Mandatory requirement for company registration
• Required for trade licensing and regulatory approval
• Often required for banking and compliance verification

Key benefits

• Allows businesses to operate without renting a physical office, particularly useful for free zone and offshore structures.

Administrative and secretarial services support the ongoing governance and compliance obligations of a company.

• Maintenance of corporate records and statutory registers
• Filing of annual renewals and regulatory submissions
• Drafting of board resolutions and corporate documents
• Shareholder and director record management
• Compliance reporting and documentation preparation

Key benefits

Ensures the company remains compliant with local regulations while reducing administrative burden on business owners.

Trademark and intellectual property services protect a company’s brand identity, including names, logos, and creative assets, from unauthorized use.

• Trademark search and availability checks
• Filing of trademark applications with relevant authorities
• Brand name and logo registration
• Intellectual property protection filings
• Renewal and maintenance of registrations
• Legal enforcement support where required

• Prevents brand infringement or misuse
• Establishes legal ownership of intellectual property
• Strengthens brand value and market position
• Essential for long-term business expansion and franchising

Key benefits

Secures exclusive legal rights to a company’s brand and intellectual assets.

Redomiciliation is the process of transferring a company’s legal registration from one jurisdiction to another without dissolving the original entity.

• Migration of corporate registration to a new jurisdiction
• Preservation of the company’s legal identity and history
• Transfer of corporate records and ownership structure
• Updating compliance, banking, and regulatory documentation

• Relocation to a more favourable tax or regulatory environment
• Improved access to international banking systems
• Consolidation of global business operations
• Enhanced corporate efficiency and jurisdictional flexibility

Key benefits

Allows businesses to relocate internationally while maintaining legal continuity and operational history.

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